Special meeting minutes

The minutes are finished from the special member meeting  to vote on the audit. If you would like a copy of these minutes please email the board at spiritbendcommunity@gmail.com

Thanks!

moving quarterly meeting to July

Hello SBWA community,
The next quarterly meeting will be postponed until July, when we can end our true quarter. A June meeting ends the quarter early and therefore the information presented at the meeting doesn’t represent the true quarter. Plus two of the board members are currently out of town. The board is agreeing on a new date and location for the meeting and once that is decided the blog will be update.
Thanks for your understanding.
Happy summer!

Quarterly Meeting location changed

The next quarterly meeting will not be held at Michele Dow's house. Please email the board if you are interested in the location. Thank you.
 spiritbendcommunity@gmail.com

Special Audit Vote Meeting

A letter will be mailed out to SBWA members as a follow up to the Special Audit Vote Meeting. Please look for that to be mailed out in the next few days.

Drinking Water Report 2017

Above is our Spirit Bend Water Association Drinking Water Report for 2017           

If you would like to request a physical copy please contact the board at spiritbendcommunity@gmail.com

Member List

As per the Idaho Statue listed below the current Member List in available to all members by request. We don't have a place to post the list in our community, so please contact the Secretary Michele Dow at  spiritbendcommunity@gmail.com to receive a copy. 

Thank you for your interest in advance. 

The list includes Member Name, Mailing address and Physical address and number of votes as per this Statute. Phone number and email addresses will not be provided.  Section 9-348 of Idaho code protects that information. 

What can be provided upon request is the Name and Phone number of the listed Agent and listed Board Members with the Secretary of State as listed in Section 9-348(4) 

TITLE 30

CORPORATIONS

CHAPTER 30

IDAHO NONPROFIT CORPORATION ACT

PART 5

MEMBER MEETINGS

30-30-509.  MEMBERS’ LIST FOR MEETING. (1) After fixing a record date for a notice of a meeting, a corporation shall prepare an alphabetical list of the names of all its members who are entitled to notice of the meeting. The list must show the address and number of votes each member is entitled to vote at the meeting. The corporation shall prepare on a current basis through the time of the membership meeting a list of members, if any, who are entitled to vote at the meeting but not entitled to notice of the meeting. This list shall be prepared on the same basis and be part of the list of members.

(2)  The list of members must be available for inspection by any member for the purpose of communication with other members concerning the meeting, beginning two (2) business days after notice is given of the meeting for which the list was prepared and continuing through the meeting, at the corporation’s principal office or at a reasonable place identified in the meeting notice in the city where the meeting will be held. A member or a member’s agent or attorney is entitled on written demand to inspect and, subject to the limitations of sections 30-30-1102(3) and 30-30-1104, Idaho Code, to copy the list, at a reasonable time and at the member’s expense, during the period it is available for inspection.

(3)  The corporation shall make the list of members available at the meeting, and any member or a member’s agent or attorney is entitled to inspect the list at any time during the meeting or any adjournment.

(4)  If the corporation refuses to allow a member or a member’s agent or attorney to inspect the list of members before or at the meeting or copy the list as permitted by subsection (2) of this section, the district court of the county where a corporation’s principal office is located, or if none in this state, Ada county, on application of the member, may summarily order the inspection or copying at the corporation’s expense and may postpone the meeting for which the list was prepared until the inspection or copying is complete and may order the corporation to pay the member’s costs, including reasonable attorney’s fees, incurred to obtain the order.

(5)  Unless a written demand to inspect and copy a membership list has been made under subsection (2) of this section prior to the membership meeting and a corporation improperly refuses to comply with the demand, refusal or failure to comply with this section does not affect the validity of action taken at the meeting.

(6)  The articles or bylaws of a religious corporation may limit or abolish the rights of a member under this section to inspect and copy any corporate record.

History:

[30-30-509, added 2015, ch. 243, sec. 78, p. 981.]

Greetings Neighbors,

It’s spring and that means the potholes have woken from their hibernation and begun aggressive breeding. Also, a more lengthy newsletter to keep us all on the same page. If there is anyone out there that wants to add their section of roads to the group working on Spirit Bend, Marsili, and Snickers, we can certainly talk that over. The following update pertains to the neighbors that have chosen to work together. It will go out via the mail and email routes as normal this week.

The current roads organization, as chosen by our neighbors, is very loose. The organization is basically a coffee can where neighbors can donate cash and when a neighbor performs maintenance on the road (whether plowing, gravel purchase, etc) they can take money from the can to cover some expenses. We’re running on the honor system. There is an outline for an annual budget so we don’t overspend on things like gravel, so check in before making an order.

In order to have a more scheduled and consistent road condition, an increase in organization would be required. Your voices have been pretty clear that this is not desired. The obvious tradeoff, then, is that we are relying on neighbors to conduct road maintenance in their spare time using their own funds supplemented by the coffee can.

As the point of contact for the coffee can, I cannot demand that a neighbor perform work on the road nor can I demand someone pay. I can merely collect donations from the neighbors who choose to do so and distribute those donations to the hard-working time-generous neighbors who do the maintenance. If you’ve done work or ordered supplies and would appreciate funds to cover, let me know.

If anyone would like to change their communication preferences, please let me know. I’m happy to send monthly reminders via email(preferred to save $) or mail. For those that choose to donate annually or biannually, I’ll send out a quarterly reminder instead of monthly. If you’d like to stop receiving reminders, that’s fine as well. Just let me know.

Bruce submitted a ledger with the plowing times and equipment used throughout this winter. His neighbor rate for truck, tractor, and grader plowing through the entire winter came to $615. He’s removing his $300 annual contribution amount from that so I’ll distribute $315 to him this month. I’ll be reimbursing myself for envelopes, stamps, community center and the PO Box rental totaling $115.12. Those expenses cover the last 6 months. There is about $2500 remaining to cover spring grading costs and gravel for as much of the roads as possible. Bruce plans to do so when the weather, road conditions, and his schedule line up.

Thank you to everyone who contributes with time, equipment, and/or funds. It is much appreciated.


Thanks,

Aimee Thuen 

Bruce Alexander